Know when every spot opens, and fill it
CareCircle matches your waitlist to real availability by room and by day, so you offer the right spot to the right family and they accept online.
Included on every plan · Free for up to 20 childrenOne flow, no spreadsheets
Interest form
Share a link on your website or social media. Families tell you about their child, the program they want and their preferred start date.
Waitlist
They join your waitlist. You can also add families yourself after a phone call or a tour.
Offer a spot
Waitlisted families appear next to the openings that suit them. Send an offer with a start date.
Accept & enroll
The family registers, accepts and sets up payment online. Capacity is rechecked at acceptance, so rooms never go over.
Answer "do you have a spot?" in seconds
- Open spots per room and per day, including when children move up
- Part-time schedules counted by day, so you see exactly which days are open
- Future room moves scheduled through graduation, so promotions never land in a full room
Questions about waitlists
Can I add families to the waitlist myself?
Yes. Add a family by hand, for example after a phone call or a tour, alongside those who came in through your interest form.
Can families pay a fee to join the waitlist?
Not today. Families join the waitlist for free, and payment is collected when they accept an offered spot.
Does it handle part-time schedules?
Yes. Capacity is tracked per day, so part-time children on different days can share one spot.
How much does it cost?
Waitlists are included in every plan, and CareCircle is free while you have 20 children or fewer.
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Try it free with your own daycare
Free for your first 20 children. No contracts.