Everything for the business side of your daycare
From a family's first inquiry to their final tuition payment: waitlists, online enrollment, autopay billing and a parent portal with your name on it. Every feature is included on every plan.
Core features
Daycare billing
Autopay by card or bank (ACH), deposits, installments, sibling and multi-session discounts, promo codes, refunds and prorations. Money goes straight to your own Stripe account.
Explore billing →Online enrollment
Custom registration forms, age-based rooms, day-by-day sessions, camps and recurring programs, with capacity per room and per day. Families register and pay in minutes.
Explore enrollment →Parent portal
Your logo, your colors, your own web address. Families enroll, pay, set up autopay and keep contacts current, with no app to download.
Explore the parent portal →Waitlists
Interest forms feed a waitlist matched to real availability by room and by day. Offer a spot, and the family registers and pays online.
Explore waitlists →Built in, on every plan
Multi-location & staff permissions
Run several locations from one account. Staff only see the locations and areas they're assigned to, with an audit trail of changes.
Drop & change requests
Parents request drops online within the deadlines you set. You approve or reject, and invoices adjust automatically.
AI assistant connection
Connect Claude or ChatGPT to set up programs, look up families or check availability. It only sees what the connected staff member can see.
CSV import & export
Bring parents, children and emergency contacts over from a spreadsheet. Export your data anytime.
Email notifications
Families get receipts, reminders and updates automatically, and each parent picks their own email preferences.
Secure by default
Stripe handles card and bank details, every page uses HTTPS, and each daycare's data is kept separate. Read about security.
Focused on enrollment and billing, on purpose
CareCircle handles
- Interest forms, waitlists and availability
- Online registration and enrollment
- Tuition billing, autopay and refunds
- A branded parent portal
- Staff roles across locations
Keep a classroom app for
- Daily activity reports
- Check-in and check-out
Many daycares use CareCircle for enrollment and billing alongside the classroom tool they already love.
Try every feature free with your own daycare
Free for your first 20 children. No contracts.